Currently, the Japanese Ministry of Foreign Affairs grants visa
waivers/exemptions to approximately 60 countries that have
special agreements with Japan. If you are unsure whether or not
you need to apply for a short-term visa to enter Japan in order
to attend this conference, please consult the
Foreign Affairs of Japan website.
If your country is not listed, you will need to contact the Embassy of Japan, or the nearest Consulate of Japan in your home country, to receive guidance on the application process and necessary documents. For more information please visit the Ministry of Foreign Affairs of Japan website.
As part of the visa application process, you may be required to submit a Letter of Invitation from the ICCCM Organising Committee.
A Letter of Invitation is an official document that confirms
payment of registration fees and extends an official invitation
to the paid registrant to attend and participate in the upcoming
conference. In other words, it provides the holder with an
official reason to come to Japan. It may be required by your
university for administrative purposes, and will likely form one
of the documents required for visa application if you are from a
country that does not have a visa exemption agreement with
ICCCM cannot provide Letters of Guarantee.
Please note that a Letter of Guarantee is different from a Letter of Invitation. Depending on your professional situation, background and nationality, you may be required to submit a Letter of Invitation and/or Letter of Guarantee.
A Letter of Guarantee is a letter in which an individual or body agrees to be legally and financially responsible for you during your stay in Japan. You may know an individual or institution in Japan willing to act as a guarantor, or, if you have no connection with the country, Japanese immigration authorities may find that it is acceptable to have your university act as the guarantor.
All questions/concerns regarding the status of your visa should
be directed to the Japanese immigration authorities or Japanese
Embassy in your home country.
If your visa application is denied, please note that ICCCM will not be able to change the decision of the Japanese immigration authorities, nor will ICCCM engage in discussion or correspondence with the Japanese immigration authorities or the Japanese Embassy on behalf of the applicant.
ICCCM is not authorised to assist with the visa process beyond providing a Letter of Invitation.